The all-in-one scheduling platform for salons, clinics, personal trainers & consultants...
Your business,
fully booked.
Whoopa gives service businesses a professional online scheduler, fully branded booking forms, a client portal and automated reminders — all under one roof. Up and running in under an hour.
No credit card required · Cancel any time · No lock-in contracts
30-day free trial
No credit card required
No per-booking fees
One flat monthly price
Your brand on every form
No Whoopa watermarks
Reminders included
24h & 1h before every appointment
Who it's for
Built for every service business
From solo practitioners to multi-staff studios — if you take appointments, Whoopa works for you.
Try it yourself
See exactly what your clients will see.
This is a live Whoopa booking form — a real, working demo you can try right now. Pick a service, choose a time, and experience the whole booking flow yourself.
No signup · No account · Just a real form you can try
Everything in one place
Tools that work as hard as you do
Every feature your business needs to take bookings professionally, retain clients effortlessly, and grow with confidence — without juggling five different apps.
Branded Booking Forms
Your colours, your logo, your domain. Clients book without ever leaving your brand — no 'Powered by Whoopa' watermarks, ever.
Smart Scheduling
Set your availability, add buffer time between appointments, and block personal hours. Clients only see when you're truly open.
Classes & Group Events
1:1 appointments or group sessions with capacity limits. When a slot fills, a built-in waitlist takes over automatically.
Client Portal
Every client gets their own account to view, reschedule and cancel bookings 24/7 — without calling you. Less admin on both sides.
Client Categories
Group clients into categories — members, subscribers, VIPs — and restrict selected services to them. Everyone else is politely stopped before they can book.
SMS & Email Reminders
Automated reminders go out 24 hours and 1 hour before every appointment — by SMS and email. Fewer no-shows, zero extra effort from you.
Staff Management
Multiple staff, individual schedules, per-staff working hours. Run a whole team from one dashboard without the scheduling chaos.
Business Insights
Today's bookings, this week's revenue, booking trends and your most popular services — on one dashboard. Stop guessing. Start growing.
Embed on Any Website
One snippet of code puts your booking form inside any site — WordPress, Squarespace, Wix, custom HTML. Instant bookings from your own pages.
Google Calendar Sync
New bookings appear in your Google Calendar the moment they're made. Two-way sync on Pro — changes in Google reflect in Whoopa automatically.
Roster & Attendance
Know exactly who showed up. Mark attendance from the roster, or hand clients a PIN-protected tablet — they check in by name or QR code scan.
Not seeing everything your business needs?
Just reach out. We build custom solutions for businesses that need something a little different — and we are happy to talk through what that looks like for you, at no extra cost. If it is humanly and technically possible within our capabilities — we will make it happen.
Reach out — let's talk90 seconds. That's all it takes.
Watch how service businesses go from zero to taking live bookings — fully branded, fully automated, no developer needed.
No credit card · Cancel any time · No lock-in
Try it free for 30 daysKnow who showed up.
No clipboard required.
Whoopa turns any phone or tablet into a live attendance station. Staff mark the roster, or hand clients the device — they check themselves in. Your data stays private, your records stay accurate.
Name-list kiosk
The class list appears on a shared screen. Clients find their name and tap it — it animates across to the checked-in column in real time. No staff needed at the door, no confusion, no queues.
QR code check-in
Display a QR code on screen at the entrance — on a TV, tablet or printed sheet. Clients scan it with their own phone, enter their name or email, and they're marked attended instantly. No app download needed.
PIN-protected kiosk
Before handing over a device, staff set a 4-digit kiosk PIN. Clients can check themselves in freely — but the moment they try to leave the kiosk, a PIN prompt blocks them. Your booking data stays completely private.
Real-time
Attendance updates as clients check in
2 modes
Name list or QR — your choice per session
0 clipboards
Everything is digital, live and accurate
The Whoopa difference
Why businesses choose Whoopa
Other booking tools make you look like their customer. Whoopa makes you look like a professional.
No per-booking fees. Ever.
Most platforms quietly take a cut of every booking. Whoopa doesn't. One flat monthly price — whether you take 10 bookings this month or 10,000.
100% your brand.
Your booking form looks like you designed it — because you did. Custom colours, your logo, your domain. When clients book, it feels professional from the first click.
Clients manage themselves.
Every client gets a free account at my.whoopa.au — a personal dashboard to view all their appointments, reschedule, or cancel. They handle it. You focus on the work.
How we stack up
Whoopa vs the rest
Most booking tools make you look like their customer. Here's what Whoopa does differently.
Feature
Whoopa
Other tools
Flat monthly pricing — no per-booking fees
Some charge per booking or take a cut
Branded forms with your logo & colours
Often locked behind higher plans
No 'Powered by X' watermarks
Usually a paid upgrade to remove
SMS & email appointment reminders
SMS is typically an add-on extra
Client self-service portal
Basic or missing on lower plans
Group bookings & class capacity limits
Often enterprise-only
Member-only services via client categories
Memberships usually cost extra
Google Calendar two-way sync
One-way or not included
Built for Australian businesses
US-based, AUD pricing not native
30-day free trial, no credit card
Typically 7–14 days
Get started in minutes
Up and running today
No technical knowledge. No onboarding call. No waiting for approval.
Add your services and team
Set up your services, staff schedules and availability in minutes. Your live booking page is ready the moment you are.
Share your booking link
Send clients a direct link, post it on social, or embed the form on your website. Works everywhere — no developer needed.
Manage everything in one place
Your scheduler, client records, reminders and business stats — all on one dashboard. Less admin. More of the work you love.
Real businesses. Real results.
Thousands of appointments.
Zero missed calls.
From solo practitioners to multi-staff studios — businesses switched to Whoopa and never looked back.
“We stopped answering booking calls the day we switched. Reminders go out automatically, clients reschedule themselves, and our schedule is always up to date. I genuinely don't know how we managed before.”
Sarah Mitchell
Owner, North Shore Pilates Studio
“Three staff, fifteen services, set up in an afternoon. Our clients comment on how professional the booking page looks — they have no idea it took me an hour to build.”
Daniel Park
Director, Elevate Health & Performance
“I tried two other platforms before this. Neither felt like my brand — they always looked like someone else's product. Whoopa is the first one where the booking form actually looks like us.”
Emma Clarke
Founder, The Skin Collective
Transparent pricing
Pay for what you need. Nothing else.
No per-booking fees. No hidden charges. One flat monthly price — cancel any time, zero lock-in.
Everything you need to start taking online bookings and look professional from day one.
- 2 staff members
- 3 services
- 200 bookings / month
- 100 clients
- Branded booking form (colours & logo)
- Remove "Powered by Whoopa"
- Embed on any website
- Appointment scheduler
- Recurring bookings
- Business statistics
- Client self-service portal
- 2 years data retention
The full platform — staff management, reminders, waitlists, and everything in between.
- Everything in Basic
- 5 staff members
- 10 services
- 500 bookings / month
- 1,000 clients
- 1 GB file storage
- CSV export & import
- File uploads on client notes
- Per-staff working hours
- Group sessions with capacity limits
- Built-in waitlist
- Automated email reminders
- Advanced statistics & booking trends
- Booking audit log
- 2 years data retention
For high-volume businesses that need unlimited capacity, custom branding, and priority support.
- Everything in Business
- 10 staff members
- 20 services
- Unlimited bookings
- Unlimited clients
- 5 GB file storage
- Custom reminder timing
- Priority support
- 2 years data retention
Running a larger operation?
Everything in Pro, plus dedicated infrastructure, your own domain, and a plan built entirely around how your business works.
Custom
pricing
Unlimited staff members
Unlimited services & bookings
Unlimited clients
Dedicated private server
Your own domain name
Custom data & reporting
Custom integrations
Dedicated account manager
Priority support & onboarding
SLA & uptime guarantee
Get in touch and we'll put together a plan that fits your business.
Contact usGot questions?
Frequently asked
Everything you need to know before you start. Can't find your answer? Email us at hello@whoopa.au
Ready to fill your calendar?
Join businesses using Whoopa to take bookings, manage clients, send reminders and grow — without the admin overhead.